NatureBib Field Definitions
NatureBib has both an online application and a desktop application. The information below was developed for the desktop application, but provides guidance that is applicable to both.
INDEX
- Abstract
- Author
- Citation Origin
- Date of Copyright
- Date of Meeting
- Date of Publication
- Edition
- Extent of Work
- Issue Identification
- Keyword
- Language
- Larger Work Citation
- Location
- Packaging Method
- Pages
- Park Code
- Place of Meeting
- Place of Publication
- Publisher Name
- Notes
- Report Identification
- Reproduction Ratio
- Sensitive
- Series Name
- Size
- Title
- Topic Areas
- URL of Online Document
- Volume Identification
ABSTRACT
Enter a brief description of the content of the document that will help a user determine its usefulness.
Avoid copying journal abstracts or prefaces verbatim. Focus instead on interesting points, and attempt to summarize and/or interpret the contents by providing answers to questions such as "who," "what," "where," "when," "why," and "how."
Sensitive citations can have descriptive content information without compromising the sensitivity level of the document. Be specific. For example, mention that the article contains nest locations without revealing their exact positions in the abstract.
AUTHOR
Personal Author
Provide the Lastname in the last name field, Firstname and Middle Initial, if available, in the first name field. Avoid use of diacritical marks such as umlauts, slashes, and accents. If the author is not known, enter author unknown in the last name field.
Type the first character of each name in upper case and all other characters in lower case. Put a period after each initial. Do not include prefixes such as "Mr.," "Mrs.," or "Dr." For example:
Tucker, Marianne
Mech, L.D.
Alders, Alexander G.J.
Cooper-Smith, Montgomery P.
Corporate Author
Enter the name of the corporate author in direct order in the last name field. For example:
National Park Service
U.S. Forest Products Laboratory
Colorado State University
Department of Agriculture, National Forest Service
National Geographic
Use abbreviations for "United States" (US), but not for individual states. Do not write US if the author is clearly a Federal entity. For example:
National Park Service
US Environmental Protection Agency
Ohio Environmental Protection Agency
NOTE that the Map workform uses the term "Cartographer" in place
of Author.
NOTE that Author is used for the author of the letter or correspondence in the
Letter workform.
NOTE that an unlimited number of authors may be entered in either application.
CITATION ORIGIN
The Citation Origin enables searching by a particular area or subject specialty. Since NatureBib is comprised of several natural resource-related bibliographies the Citation Origin gives a subject area expert a place to put their citation in the event that there was a split of databases.
Select the Database System(s) from which this Citation Originates from the list provided. For example:
ARBIB Air Resources Bibliography
CRBIB* Cultural Resources Bibliography
DEERBIB Deer Bibliography
GRBIB Geologic Resources Bibliography
NRBIB Natural Resources Bibliography
OTHERBIB Used to compile citation information that falls out of the domain of
the other bibliographies.
PALEOBIB Paleontology Bibliography
WRBIB** Water Resources Bibliography
If applicable, enter the four-digit Copyright date as it appears on the referenced work. For example:
2001
1967
Citations are sorted by the four digit date. Leave this field empty if the Copyright date cannot be ascertained.
DATE OF MEETING
Used for the date that a meeting or conference was held. Enter complete dates, including month, day, and four digit year if available. Enter the date as it appears on the work. For example:
January 1, 2001.
1926
Nov 1984
Use a question mark (?) to enter an unknown date. For example:
August-September 195?
Fall 19??
March 2, 1936?
Enter date ranges with a hyphen. For example:
February 26, 1979-March 1, 1979
June 19-24, 1998
Sep-Oct 1988
Summer 1946
DATE OF PUBLICATION
Enter complete dates, including month, day, and four digit year if available. Enter the date as it appears on the work. For example:
January 1, 2001.
1926
Nov 1984
Use a question mark (?) to enter an unknown date. For example:
195?
August 19??
1936?
Enter date ranges with a hyphen. For example:
February 26, 1979-March 1, 1979
Sep-Oct 1988
Summer 1946
NOTE that "Date" in the Letter workform refers to the date that the
letter was written.
EDITION, CODEN, SERIES VOLUME ID, AUTHOR AFFILIATION, ISSN, ISBN
Enter unique identification information for published works. For example:
Edition
Used for identification of a different form or version of a title. It can also
reference an item number. Enter the information as it appears on the referenced
work.
2nd ed.
Reprint of 1932
1st
version 7.0
Research Monograph No. 3
CODEN
CODEN is a unique and permanent alphanumeric code assigned by the Chemical Abstracts
Service for the identification of scientific and technical serial titles. Enter
the code as it appears on the work. For example:
GRANR8
SSTEAU
Series Volume ID
The primary designation used by the publisher to identify a series. For example:
A Fur Trade Series
Empire State Historic Publications Series No. 66
Technical Report Series No. 20
Series No. 736
Author Affiliation
Used for the name of the organization or corporate body, including department
or division, where the author was located when the work was created. This can
include city, state, and country. For example:
University of Nevada System, Desert Research Institute, Center for Water Resources
Research
Information Technology, IBM, Minneapolis, MN
State of Wisconsin, Dept of Health and Family Services, Madison, WI
ISSN
The International Standard Serial Number (ISSN) provides unique identification
of serial publications. Enter the ISSN as it appears on the work. For example:
0012-6743
ISBN
The International Standard Book Number (ISBN) provides unique identification
of the published item, the publisher, and the country of publication. Enter
the ISBN as it appears on the work. For example:
0-12-673450-3
EXTENT OF WORK
Used in conjunction with Packaging Method.
Enter the numeric part of the physical description of the size of the referenced work. The remaining information such as "pages," "leaves," "cassettes," etc. is entered in the Packaging Method field. If you need to include more than one physical form, include additional extent and packaging methods after the first one, supplying necessary punctuation. [This is shown in the example for Packaging Method] For example:
In "vii, 229 p." the "vii, 229" is the Extent of Work,
and the "p" is the Packaging Method.
In "16 leaves", the "16" is the Extent of Work, and the
"leaves" is the Packaging Method.
ISSUE IDENTIFICATION
Used to identify subunits of information for the Volume identification field. For example:
In "North American Indian trade silver, volume I, part 2" "North American Indian trade silver" is considered the Title, "volume I" is considered the Volume, and "part 2" is considered the Issue.
In "Journal of Sedimentary Petrology 6(4):46-53" "6" is the Volume number, "4" is the Issue number, and "46-53" is the page range.
For maps the issue identification is the alphanumeric following the series name. In U.S. Geological Survey Geologic Quadrangle Map GQ-1544 "GQ-1544" is the Issue Identification.
Additional examples include:
5
5, Serial No. 67
5, Pt. 3
Suppl. 7
No. 2
Sheets 9-11
KEYWORD
Enter identification terms, keywords, or phrases that describe the subject content of the referenced work. For example:
Dredged material
Dredging
Certain topics such as geographical areas warrant the use of greater specificity and/or local terminology to aid in information retrieval. In such instances enter park related or park specific terms and/or keywords. For example:
An article about the Cades Cove area in Great Smoky Mountains National Park may include the keywords "Cades Cove." Do not include information available elsewhere from picklists like park name, parkcode and workform.
NOTE that asterisk (*) wildcard searching enables users to search for variations on words by finding words with differences on several letters at the beginning or end of a word. For example:
"grass*" will retrieve all records containing the words grass, grasses,
grassland, grasslands, etc.
"*and" will retrieve all records with words like sand, land, and band.
NOTE that an unlimited number of keywords may be entered in either application.
LANGUAGE
Enter the language in which the referenced work was written. For example:
Sanscrit
English
Mandarin
LARGER WORK CITATION
Larger work citation refers to the bibkey_id of the work for which the map or dataset supports. This is a numeric field.
LOCATION
Enter the Storage Location, Call Number, Collection, File Code, and ANCS+ number for the referenced work. For example:
Location
Enter detailed, descriptive information pertaining to the physical location
of the item:
"resource management files, file cabinet A, third drawer, folder 'Visitation'"
"wildlife biologist's office, stack of papers labeled 'Tree frogs'"
"general stacks, oversize, section 'Air quality'"
Call Number
Enter call numbers if available, including any phrases:
Y 12.Sci2
667.3 BER
HB66.2 1983
Collection
Enter information to establish association or connection to a larger collection
if available:
1
"Science and technology"
"Audio-visual"
Park Code
Enter the park code or office code from the pull down menu signifying at which
park this copy is being held.
File Code
Enter the file code from Director's Order #19, Appendix B or General Records
Schedule.
ANCS+
Enter the cataloging number from ANCS+ for cross-reference.
PACKAGING METHOD
Used in conjunction with Extent of Work.
Select the material form in which the information is presented from the list provided. For example:
In "342 negatives", "342" is the Extent of Work, and "negatives" is the Packaging Method.
Do not capitalize the first letter. Forms may be abbreviated for simplicity. For example:
pages, or pp.
negatives, or negs.
transparencies, or trans.
cassettes, or cass.
sheets
slides
videotapes
If you need to include more than one physical form, include additional extent and packaging methods after the first one, supplying necessary punctuation. For example, the entries for 1 videotape; 289 pages" would be:
Extent of Work 1
Packaging Method videotape, 289 pages
Include information about accompanying material if applicable. For example:
Extent of Work 2
Packaging Method cassettes. Accompanied by: 1 booklet.
PAGES
Enter the page number or range of pages for individual chapters, sections, journal articles, etc. Enter full page numbers. For example:
210-213
195
96-114
PARK CODE
Select the appropriate Park or Office Code from the list provided. This should be the park or office code about which this document relates. Enter the park or office code for holdings or location in the LOCATION field.
NOTE that an unlimited number of park/office codes may be entered in either application.
PLACE OF MEETING
Used for the location of a meeting, conference, etc. Enter the city and state or country where the meeting was held. For example:
Denver, CO
Cardiff, Wales
Denali National Park and Preserve, Denali, AK
PLACE OF PUBLICATION
Enter the city or the place where a work was created. If the city is not well known or is found in more than one country include the state or country. For example:
Seattle
Toronto
Cambridge, MA
Cambridge, England
In cases of unpublished material, enter as much information as possible, including the city and state where applicable. For example:
Abraham Lincoln Birthplace National Historic Site, Hodgenville, KY
San Diego State University, San Diego
PUBLISHER NAME
Enter the name of the individual, organization, or university responsible for making the work available to the public. For example:
Charles Scribner & Sons
Goddard College
Yale University Press
University of Kentucky, School of Engineering
National Geographic
Leave this field blank if there is no indication of the organization responsible for producing the document.
NOTES
Used for personal notes or comments, including phrases that provide uniqueness or clarity, or to identify related works. Enter information here that doesn't fit any other field. For example:
"Contract number NPS-900X"
"Contracts CX 8000-4-0031 & CX 8000-6-0034"
"Contribution No. CPSU/UNLV 008/11"
"There is no publication date on this document but it makes reference to
fieldwork conducted in 1981."
"This is number 28 of 100 titles published."
"This is Vol. I Great Plains"
"Title name change: from Contributions to Geology (vol. 1, no. 1-vol. 32,
no. 2) to Rocky Mountain Geology"
"Cover title"
REPORT IDENTIFICATION
Enter the complete alphanumeric code that uniquely identifies the report. For example:
CR987X
GSA Special Paper No. 21
Technical Report NPS/MAR/NRTR-92/053
Bulletin No. 47
REPRODUCTION RATIO
Used for Maps. Enter the ratio of the map scale. For example:
1:500000
1"=1 mile
SENSITIVE
Enter the sensitivity level for the referenced work by indicating whether it can be viewed by the public, if it should be limited to National Park Service staff, or if it should be restricted to an individual park or office.
3 as Public access
2 as NPS staff only
1 as individual Park
NOTE that the Sensitivity Level of anything in the public domain, such as journals
and books, is a "3."
NOTE that the default is Public access or "3."
SERIES NAME
Used for Maps. Indicate whether the referenced work is part of a series. Enter the uniform title and/or numbering used by the publisher. For example:
Georgia Topographic Series
Birds of Rocky Mountain National Park, no. 7
series 7
SIZE
Enter the physical dimensions, format or duration of the referenced work. For example:
16 mm.
28 cm.
2x2 in.
90-minutes
44x44 in.
96x48 cm.
TITLE
Enter titles in "sentence style," which means that only the first word of the title (and subtitle) and proper nouns are capitalized. Field size is limited to 250 characters so addition title information should be put in the General Notes field. For example:
101 uses for mushrooms
Tennessee state trails and waterways
Wilderness and the American mind
Include any parallel or subordinate title following a colon. Enter characters such as a semicolon or comma as they appear in the title. For example:
The unsettling of America: Culture & agriculture
Plants of Samoa: A guide to their local and scientific names with authorities;
with notes on their uses, domestic, traditional and economic
If more than one title appears (i.e. a book in a series, a chapter in a book, a conference paper or journal article, etc.) see the following examples:
Book title: The American lakes series
Series title: Lake Superior
Proceedings title: Proceedings of the Gulf and Caribbean Fisheries Institute
Paper title: Status report of Florida's research on spiny lobster biology
Journal title: National Parks & Conservation Magazine
Article title: Agate fossil beds: A page from the past
In the Letter workform, the Title is used for the subject line of the correspondence, or the recipient (individual or group) of the communiqué. For example:
Guadalupe Mountains National Park employees
Alexander Meyer, Park Technician, Acadia National Park
Public Notice: To Whom It May Concern
Zebra Mussel Conservation Partnership Members
Planning meeting of the TRNP bighorn sheep natural resource preservation program
initiative
TOPIC AREAS
Select the Topic Areas that apply to the referenced work from the list provided. This field links the Investigator's Annual Report to NatureBib and should only be populated by the park Permit Coordinator.
NOTE that Topic Areas can be used in conjunction with Keywords to potentially narrow or expand the search. For example:
Information concerning "peregrine falcons" may include the Topic Area "Birds," which would retrieve records pertaining to all birds, as well as the Keyword "peregrine falcon (Falco peregrinus)," which would retrieve only those records relating to that bird.
URL OF ONLINE DOCUMENT
Enter the Uniform Resource Locator (URL), also called an "address," and date accessed for an electronic copy of the work. For example:
http://www.nature.nps.gov (accessed January 6, 2004)
VOLUME IDENTIFICATION
Enter the primary designation used by the publisher to identify the units of the work. For example:
In "North American Indian trade silver, volumes I and II" "North American Indian trade silver" is considered the Title, and "volumes I and II" is considered the Volume.
In "Journal of Sedimentary Petrology 6(4):46-53" "6" is the Volume number, "4" is the Issue number, and "46-53" is the page range.
Additional examples include:
pt. 2
vol. II
III
1st vignette
sheet 7
Compiled by Nicole Jackelen, MLIS Candidate, University of Wisconsin, Milwaukee
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